Privacy Policy

1. Introduction

This Privacy Policy outlines the types of personal information that One More Cup Studios UG (haftungsbeschränkt) ("we," "our," or "us") collects from individuals ("you" or "users") who contact us via email and how we use, disclose, and protect that information. By contacting us via email, you agree to the terms of this Privacy Policy.

2. Information We Collect

When you contact us via email, we may collect the following types of personal information:

• Email Address: The email address from which you send us a message.
• Name: Any name or identifier you include in your email signature or within the email.
• Content of the Email: Any personal information or other content you provide within the body of the email.
• Attachments: Any documents or files you attach to the email.
• Metadata: Information about the email, such as date and time sent, IP address, and email client used.
• Other Information: Any other personal information you voluntarily provide.

3. How We Use Your Information

We use the information collected from your email for the following purposes:

• To Respond to Your Inquiries: Addressing any questions, concerns, or requests you may have and providing you with the requested information.
• To Improve Our Services: Enhancing and improving our services based on feedback, inquiries, and communications.
• Job Requests: If you contact us regarding a job request, we may store your personal information, including your resume and cover letter, for up to 6 months. This information will be used to evaluate your application, consider you for current and future employment opportunities, and communicate with you about your application status.
• Legal Compliance: Complying with legal obligations, regulations, or requests from law enforcement agencies, and resolving any disputes that may arise.

4. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to outside parties. However, we may share your information in the following circumstances:

• Service Providers: With third-party service providers who assist us in operating our business, such as IT support, email hosting, and data storage, provided they agree to keep this information confidential and use it only for the purposes for which we disclose it to them.
• Legal Requirements: If required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of our company, our users, or others. This includes sharing information with law enforcement or other authorities if necessary.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include secure email servers, encryption, access controls, and regular security assessments.

6. Data Retention

We will retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Specifically, if you contact us regarding a job request, we may retain your personal information, including your resume and cover letter, for up to 6 months to consider you for current and future employment opportunities. After this period, we will securely delete or anonymize your information unless you instruct us otherwise.

7. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Access: Request access to the personal information we hold about you and obtain a copy of it.
• Correction: Request corrections to any inaccurate or incomplete personal information.
• Deletion: Request the deletion of your personal information under certain conditions, such as if it is no longer necessary for the purposes for which it was collected.
• Objection: Object to the processing of your personal information under certain conditions, such as if the processing is based on legitimate interests and you believe your rights override those interests.
• Restriction: Request the restriction of processing your personal information under certain conditions, such as if you contest the accuracy of the information or the processing is unlawful.
• Portability: Request the transfer of your personal information to another organization, or directly to you, in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us at [Your Contact Email]. We will respond to your request within a reasonable timeframe and in accordance with applicable laws.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

One More Cup Studios UG (haftungsbeschränkt)

Sachenstraße 1A

64297 Darmstadt

GERMANY

[email protected]

Tel: +49 (0) 157 - 77 9229 77

10. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of Darmstadt, Hessen, without regard to its conflict of law principles. Any disputes arising out of or relating to this Privacy Policy shall be resolved in the courts of Darmstadt, Hessen.

11. Consent

By contacting us via email, you consent to the terms of this Privacy Policy and the collection, use, and sharing of your personal information as described herein.

12. Miscellaneous

This Privacy Policy does not create rights enforceable by third parties or require disclosure of any personal information relating to users of the services. It applies solely to the information collected through email communications and does not affect any other privacy policies we may have for other interactions with you.

IT Security

We take IT-Security very serious and therefore encourage checking out or subscribing to our Security Scorecard.